Hospital and clinic distribution succeeds when freight arrives the way health system receiving expects it. We ship B2B medical orders with EDI, advance ship notices, GS1 carton labels and PO-matched paperwork, by parcel or LTL, from 25 U.S. markets.
Why hospital receiving is different
Hospital receiving docks process high volumes from hundreds of suppliers, and they reject what they cannot match. A shipment without a purchase order number, with a packing list that does not reconcile to the PO, or with unreadable carton labels can be refused or parked until someone sorts it out. Every delay pushes back your invoice payment and frustrates the clinical staff waiting on supplies.
Our B2B process starts from your customers' requirements. We capture PO numbers, department or ship-to codes, required delivery windows and labeling rules during order intake, and print them on packing lists and carton labels. Lot, serial and expiry details print on paperwork where contracts require them, which is common for implants and other tracked devices.
EDI, ASNs and GS1 labeling
Many health systems and distributors trade electronically. We support standard EDI documents including the 850 purchase order, 855 acknowledgment, 856 advance ship notice and 810 invoice, either through your existing EDI provider or through ours. The ASN carries carton-level contents, including lot and serial detail where your trading partner wants it.
Carton labels follow GS1 conventions, with serial shipping container codes (SSCC) that tie each physical carton to the ASN. Where customers use GLNs to identify ship-to locations, we carry them through. Getting this right matters most for distributor and GPO-contracted business, where compliance chargebacks for missing or inaccurate ASNs are a real cost.
Parcel, LTL and scheduled deliveries
Medical B2B orders range from a single box of disposables for a physician office to multi-pallet distributor replenishments. Small orders ship parcel with the service level your customer requires. Larger orders move LTL, with liftgate and inside-delivery options for clinics without docks, and dock appointments scheduled for hospitals and distribution centers that require them.
Pallets are built to customer specifications, including height limits, labeling on two sides and stretch wrap that does not obscure labels. For recurring par-level or standing orders, we schedule picks so freight arrives inside the customer's preferred receiving window rather than at the end of a busy day.
Rep trunk stock, loaners and consignment
Device companies often have inventory outside the warehouse: sales reps carrying trunk stock, consigned inventory on hospital shelves and loaner sets moving between surgical sites. That inventory still needs lot and serial traceability, and it is often where control breaks down.
We support rep replenishment orders to home addresses or hospital locations with the same lot and serial capture as any other shipment, so you always know which units each rep holds. Consignment replenishment and usage-based restocking can be run from customer usage reports. Loaner kit returns are received, inventoried against the kit list, flagged for missing or used components and routed for your reprocessing or inspection steps before the kit is released again.
What's included
- EDI 850, 855, 856 and 810
- GS1 SSCC carton labels tied to ASNs
- PO-matched packing lists with lot and serial detail
- Parcel and LTL with dock appointments
- Liftgate and inside delivery for clinics
- Rep trunk-stock replenishment
- Loaner and consignment kit handling
Frequently asked questions
Can you ship to hospital receiving docks?
Yes. We ship hospital orders with PO numbers, compliant carton labels, advance ship notices where required and scheduled dock appointments for LTL freight.
Do you support EDI with health systems and distributors?
Yes. We support standard EDI documents including 850 purchase orders, 855 acknowledgments, 856 advance ship notices and 810 invoices through your EDI provider or ours.
Can you replenish sales rep trunk stock?
Yes. We ship rep replenishment orders with lot and serial capture, so you can see exactly which units each rep is holding.
Do you handle surgical loaner kits?
Yes. We receive returned loaner kits, inventory them against the kit list, flag missing or used components and route them to your inspection or reprocessing steps before release.